Contract Administrative Assistant

Contracts Administrative Assistant

JOB POSTING | March 22, 2022

Contracts Administrative Assistant
Reporting to: Contracts Manager
Location: Calgary, Alberta
Type: Full-Time / Permanent

A passion for aviation and providing exceptional service formed the foundation of AirSprint's introduction of Fractional Jet Ownership to Canada in 2000. Today, each of our dedicated staff is passionate about delivering a private aviation experience that positively contributes to successful Canadians' personal and professional lives. We do this with values of "Safety, Service, People, Integrity, Humility, and Community."
AirSprint's mission is to provide successful Canadians with a better choice for optimizing their time by enhancing the private jet ownership experience with industry-leading safety standards, exceptional turn-key service, and increased flexibility, all at a fraction of the cost personalized for their individual needs.

The Big Picture:

The Contracts Administrative Assistant provides direct support to the Contracts Manager as well as the Sales and Executive teams in the preparation, drafting and management of AirSprint’s Fractional Owner contracts with respect to the acquisition of Capital and Leasehold shares. In addition to the above, the Contracts Administrative Assistant will be responsible for assisting in the recording and management of vendor service contracts.

In this role you will:

  • Assist with drafting and managing AirSprint’s Fractional Owner Capital and Leasehold ownership contracts.
  • Review and update existing contract documentation and ensure the accuracy of all deadlines and conditions described on contracts as it relates to the contracts process.
  • Support and be involved in the development and execution of future contract automation initiatives alongside the Contracts Manager.
  • Be responsible for the recording and tracking of vendor related service contracts and developing the appropriate support for timely review of renewals and re-negotiations.
  • Provide record management support for both physical and digital records.

To be successful in this role, you will have:

  • A minimum of 2 years of relevant work experience
  • Proficiency using MS Office including Word, Excel and Outlook
  • Working knowledge of legal terminology, contract structure, principles and related legal requirements involved with contracts
  • Excellent editing, verbal and written communication skills
  • Strong typing skills (min. 50 wpm)

You’ll fit right in if you:

  • Have a high attention to detail
  • Are able to work independently and with varying seniority levels, including staff, managers, and external partners
  • Can multitask, prioritize, and work well under pressure with tight deadlines while producing high quality content

Bonus points if you have:

  • A Diploma in Business Administration, Legal Administration, Contract Management, or a related discipline
  • Written and Oral Proficiency in French
  • Previous experience with Salesforce and/or Conga
  • Previous Vendor contract management experience

We think you’ll like working for us because:

  • We care about your health and well-being and offer an employee assistance program, extended health care benefits, dental and vision benefits and paid time off
  • We value your contribution to our success and provide a competitive salary and an RRSP matching program
  • We have a great team, and we work hard together toward common goals and with a passion for excellence
  • We offer family and friends flight benefits
  • We respect, honour, and celebrate the diversity of our employees as we know our differences make us better. Our core values of Community and People means we’re focused on equity, diversity, inclusion, anti-racism, and reconciliation
  • We’re focused on safety, which is why we require applicants to complete a background check assessment and provide proof of vaccination against COVID-19 as conditions of employment


We would like to invite you to apply for our position of Contracts Administrative Assistant and have your career take off with us.  Interested applicants should submit a cover letter and resume by email by April 3rd, 2022.

Thank you for your interest, only those selected for an interview will be contacted.

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